We are registered Quantity Surveyors specializing in Quantity Surveying & Cost Management Services. We work closely with your project and design teams to forecast construction costs, manage & implement contract procedures so as to achieve your aims as outlined in the client brief.
Mayenzeke Quantity Surveyors
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“Our job is to forecast, manage and implement construction costs and contract procedures and collaborate with the design team to achieve the aims of the Client Brief”
- Liaise with Client and designers, attend design team meetings.
- Attend project review meetings
- Prepare and develop preliminary cost plan.
- Monitor cost implications during detailed design stage.
- Consider and advise cost implications of alternative design solutions.
- Maintain and develop cost plan and prepare reports at regular intervals.
- Advise on effect of market conditions.
- In conjunction with the Client’s legal advisers, review and report upon existing contractual arrangements and provide strategic contractual advice on overall project objectives, advise on suitable tendering and contractual arrangements for completion works taking into account the Client’s priorities and the level of information available from other members of the project team.
- Advise on contractual insurance responsibilities including liaison with the Client’s insurance advisers. In conjunction with the Client’s legal advisers, advise on warranties where specialist design needs are incorporated in a contract.
- In conjunction with the Client’s legal advisers, advise on bonds for due performance and other purposes.
- In conjunction with other members of the project team prepare tender/contract documentation and provide copies as required. Advise on amendments to standard forms of contract or draft special forms to meet particular requirements including liaising with Client’s legal advisers.
- Advise on prospective tenderers/contractors for negotiation, prepare shortlist and, if required, recommend suitable contractors for consideration by Client and designer.
- Investigate prospective tenderers and report thereon.
- Issue documentation and receive tender submissions.
- Coordinate responses to tenderer's enquiries.
- Prepare report on tenders incorporating full technical analyses with appropriate recommendations.
- Draft letter(s) of intent.
- Draw up the necessary forms of contract. Obtain the contract drawings from other members of the project team.
- Organize execution of Contract Documentation.
- Attend site meetings and project review meetings.
- Advise upon consultants appointments and receive account fee applications for payment.
- Prepare cost reports upon all project costs in agreed format at specified intervals, including the following:
- Cost check on design development before issue of drawings and other information under terms of contract.
- Providing ‘early warning’ advise on any matters likely to affect the project budget or programme.
- Instructions issued by the architect or engineer.
- Any matter having financial implications which may arise from attendance at meetings, site visits, correspondence, etc.
- Changes in legislation.
- Financial implications of changes in design and/or specification.
- Financial implications of delays, extensions of time, acceleration or disruption.
- Prepare recommendations for interim payments to contractors.
- Prepare and, if appropriate, negotiate the settlement of the final account.
- Assist in the drafting of special forms of agreement relating to the completion of the project and financial settlement.
- Produce Bills of Quantities to form basis of the contract documentation.
- The compilation of Bills of Quantities provides us with the opportunity to substantiate all specification and quantity variables prior to calling for tenders.
- The approved priced Bill of Quantities forms the basis for establishing the final contract value prior to the commencement of building, schedule of rates for the costing of all authorized variations and for accurate monthly payment certificates.
- Final account statement must be prepared and presented at the close of the matter, in this case end of the project.
- This is part of the overall construction cost management process that has to be produced, furnished, agreed and signed off at the end.
- All stakeholders ought to be comfortable that the project has been completed as agreed, and that any discrepancies relating to the work, resources and expenditure have been adequately addressed.
- All allocations, disbursements and adjustments must also be appropriately integrated into the final account.